Financing the office of the future

Office Equipment

By Jean-Michel Boyer, CEO, BNP Paribas Leasing Solutions UK

Most businesspeople will acknowledge that technology is fundamental to the modern office – and that a level of investment in it is essential.

At the same time, not everyone understands the full scope of what it has to offer. We know that printers, scanners and copiers are fundamental to the working environment, but when it comes to cutting-edge ‘smart’ technologies, we tend to put them in the ‘nice to have’ box. 3D Printers, devices interconnected through the Internet of Things, and other innovations may be interesting, but are they essential – especially to a business with tight margins to consider?

The answer is yes. Because if a company can afford the right technology, it’s better equipped to reduce costs, improve staff productivity, get ahead of the competition, and scale operations. The key, however, is being able to access it in an affordable and sustainable manner.

Drawing your technology roadmap

So how can businesses afford the latest technology?

Purchasing office technology outright has several drawbacks. The allure of ownership tends to fade when measured against its costs. Even if a company has the money to buy new-to-market, advanced equipment up front, the expense does not end with the initial transaction.

Implementation takes time, costs money, and may require expertise that the business does not have. Maintenance and support are always ongoing considerations. Even if there are no breakdowns or issues, old models are eventually replaced by new ones – meaning the business must fork out for the latest technology or risk falling behind their competitors. There’s also the issue of company growth: if an organisation is expanding at a rate that outpaces its technology setup, efficiency is often the main casualty.

With obsolescence and frustration seemingly built-in, the costs of new technology may seem unjustifiable to customers. But technology isn’t unaffordable: businesses just need to find new ways to afford it.

Leasing is already popular in the market, and this popularity is steadily growing. The value of financing new technology without a huge upfront outlay is appealing to VARs and their end-users alike. In fact, the Finance and Leasing Association (FLA) reported a 6% increase in business equipment finance in June 2017 compared to the previous year.

Benefits for end-users

Businesses that finance their technology in this way benefit from predictable, transparent costs and terms: agreeing to monthly payments across a pre-determined contractual length, they can spread the cost of technology as far as they need to. Furthermore, it often represents a better deal for these businesses: implementation, maintenance, and other value-add services can be rolled into the initial contract – safeguarding against the possibility of any potential breakdowns or setup issues.

More than anything, though, alternative financing models like this unshackle companies from commitment. A business can often find itself in a marriage of convenience with its creaking, outdated machines: they’re too expensive to replace – in some cases, too expensive to even dispose of – but too old to scale up. Leasing allows companies to upgrade as soon as the contractual period ends – meaning your end-users aren’t wedded to equipment that no longer serves their interests.

Benefits for VARs

For VARs, this model also offers several advantages. Leasing encourages long-term customer loyalty: a single purchase may be a mutually beneficial one-off affair, but finance agreements spread across a period of one to three years helps them to form meaningful relationships.

Being able to add soft costs such as consultancy, training and implementation into any arrangement will naturally appeal to customers, who increasingly want more from their dealings with suppliers. When VARs can give it to them, they’re also in a better position to make the most of up-sell and cross-selling opportunities where appropriate.

A new lease on corporate life

Leasing also supports a more sustainable approach to office technology: it provides a clear alternative to the traditional, wasteful economic model in favour of a ‘circular’ approach that prioritises maintenance, reuse, refurbishment, and recycling.

Both the office equipment industry and its customers stand to benefit from exploring alternative financial options. Technology is seldom as expensive as we think it is: if we balk at the upfront cost of an item, there are often other ways to secure it. Make your customers aware of their options, and they’re more likely to exercise them.

We are committed to your business growth. Our competitive finance solutions can help you capitalise on new opportunities. Contact us today to discuss your needs with a member of our team.

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